Day of coordinator in calgary
You've planned your wedding. You shouldn't have to run it, too.
Say goodbye to wedding planning stress and hello to expert support.
You've chosen your vendors, made the decisions, and spent months planning a wedding that's genuinely yours.
When your wedding day arrives, you deserve to enjoy what you've planned, not spend it coordinating vendors and answering questions.
If you're looking for a day-of coordinator in Calgary, my Wedding Coordination service gives you access to experienced guidance while you're planning and someone you trust to take over when the time comes.
We can start working together up to 12 months before your wedding.
We want everyone to know where they need to be and what's happening, without us having to answer a hundred questions.
There's More to Wedding Coordination Than Following a Timeline.
A wedding-day timeline is important. But it's only one part of coordinating a wedding.
Your vendors need to know,
🤍 When to arrive
🤍 Where to set up
🤍 What they're responsible for.
Your wedding party needs to know where to be.
Someone needs to oversee the transitions between the ceremony, cocktail hour, dinner, and everything that follows.
And even with a detailed plan, sometimes things change.
Did you know that the average couple
hires 13 wedding vendors.
That's a lot of people, schedules, and details to coordinate.
That's why I spend so much time preparing before the wedding.
I want to understand how everything is supposed to work, who is responsible for what, and where we might need to make adjustments.
It's the preparation that allows me to coordinate your day with confidence.
And it means that when your wedding day arrives, you can hand everything over knowing I understand the plans you've made.
Here's How Wedding Coordination Works
One thing I've learned is how important it is to trust the person you're handing your wedding over to.
That's why we can start working together up to 12 months before your wedding. It gives us time to get to know each other, work through your plans, and build that trust before I take over the coordination.
Here's what working together looks like.
Let's Talk Through Your Plans.
Once you're booked, we'll meet to develop your wedding-day timeline.
I'll ask questions, offer suggestions, and help you think through how everything fits together. You'll also receive access to your planning workroom, resources, and physical wedding workbook.
Keep planning.
I’m Here When
You Need Me.
You'll continue making the decisions and planning your wedding, but you've got someone experienced to bounce ideas off.
You can message me through your online planning portal, and I'll check in with you as your wedding approaches.
Let's Get Everything Ready for the Wedding.
We'll review the final details together, and I'll prepare the schedules and instructions everyone needs.
Once you've approved the plans, I'll take over vendor communications, typically one to two weeks before your wedding.
Now It's Time to
Get Married!
My assistant and I will coordinate your ceremony rehearsal and your wedding day.
We'll coordinate the vendors, oversee the setup, keep the timeline moving, answer questions, and deal with any issues that arise.
Your job? Get married, celebrate, and enjoy the people you've brought together.
“I thought I wouldn’t need as much help planning but in the end I did and it was so much less stressful to have Diane make this day happen.”
— C & B
Wedding COORDINATION
Your vision. Our expertise. One unforgettable day!
You’ve said yes to forever, and now the planning begins. You’re excited, full of ideas, and ready to bring your dream wedding to life. But between vendor emails, timeline planning, and a never-ending to-do list,
you realize that this is a lot to manage.
That’s where we come in.
With our elevated Wedding Management experience, you don’t have to figure it all out alone. From the moment you book—up to 12 months before your wedding—you’ll have access to expert guidance, trusted vendor recommendations, and planning resources that save you time and eliminate the guesswork.
As you move through the planning process, you’ll feel more confident and organized, knowing that your timeline is realistic and that you’re not missing any important details. Whenever questions pop up—whether it's about logistics, etiquette, or how to bring your vision to life—we’ll be just a message away.
Then, in the final weeks, you’ll experience the relief of passing everything over. We’ll step in to confirm logistics, finalize timelines, and make sure every detail is in place—so you can actually enjoy the lead-up to your wedding without last-minute stress.
On the big day, you get to relax and be fully present while we manage the behind-the-scenes. We’ll oversee vendors, keep everything running smoothly, and handle any surprises—so all you have to do is soak in every moment and celebrate.
With Diane Davidson Weddings, you get more than just a “day-of” coordinator—you get expert support so you can feel like a VIP from start to finish, so you can sip champagne and savor the moments.
Starting at $2,995.
the diane davidson difference
At Diane Davidson Weddings, we offer more than just coordination—we provide an elevated experience that ensures your wedding day unfolds seamlessly.
Here’s what sets us apart.
You'll Feel Like Our Only Clients from Start
to Finish
We take on a limited number of weddings each year to ensure every couple receives the dedicated time, care, and attention they deserve.
From our very first conversation to the final moments of your wedding day, we are fully invested in bringing your vision to life.
By getting to know you on a personal level, we tailor every detail to reflect your story, style, and priorities—so your wedding feels not only beautifully planned but deeply meaningful to you and your guests.
You’ll Have Experienced Professionals in Your Corner
With over 12 years of expertise and certifications from the Wedding Planners Institute of Canada and Mount Royal University, we bring a level of professionalism that goes beyond traditional coordination.
We don’t just manage details—we anticipate needs, troubleshoot before issues arise, and ensure everything runs smoothly behind the scenes.
You’ll Enjoy
the Process Without the Overwhelm
Bridging the gap between full planning and day-of coordination, our Elevated Wedding Management service begins up to 12 months before you say "I do".
We help fine-tune logistics, connect you with the right vendors, and ensure nothing falls through the cracks—so you can focus on the moments that matter while we handle the details.
Once you’ve finished planning your day, all you have to do? Soak it all in, sip champagne, and feel like a VIP from start to finish.
Our Elevated Wedding Management service is perfect for you if…
🤍 You're excited to plan every detail of your wedding but don’t want to stress about the small stuff on the big day.
🤍 You prefer proactive support, with touchpoints starting 12 months before your wedding—no last-minute scrambling, just steady guidance every step of the way.
🤍 You want help crafting your timeline from the very beginning, ensuring you’re set up for success.
🤍 You want to be fully present with your loved ones on your wedding day, not caught up in coordinating vendors and guests.
🤍 You’d love to relax in the final weeks leading up to your wedding, knowing I’ve got every detail covered and confirmed for you.
“Hiring Diane was the best decision we made! Her professionalism, organization, and proactive approach helped us stay ahead of schedule and minimized stress throughout the planning process.”
The last few weeks before the wedding were calm, and we were able to enjoy pre-wedding festivities without worrying about last-minute decisions. On the big day, Diane ran the show, allowing us to focus on each other and our guests. She truly understood our vision and executed it flawlessly. We highly recommend Diane for a fun, low-stress wedding day!
— C & U
Frequently Asked Questions
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We recommend reaching out as soon as you have a date in mind to secure our services. Simply submit an inquiry through the contact form, and we’ll confirm our availability for your special day.
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We specialize in Elevated Wedding Management, a hands-on coordination package designed for couples who want expert support from the moment they book (up to 12 months in advance of your wedding). You’ll lead the planning, while we guide you through every step—answering questions, keeping you on track, and ensuring no detail is missed. As your wedding day approaches, we handle logistics, vendor communication, and timeline management, ensuring a seamless day.
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Start by submitting your details on our Contact page to check availability. If we’re available, you’ll receive all the details about our Elevated Wedding Management package, including pricing and next steps. If it feels like the right fit, schedule a complimentary consultation via phone, FaceTime, or Google Meet—whichever works best for you! During the call, we’ll discuss your wedding vision and how we can help make your day stress-free, while answering any questions you have.
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Our complimentary consultation is all about getting to know each other and ensuring we’re the perfect fit! We’ll chat about your current wedding plans, your vision, and how our Elevated Wedding Management service can make your wedding day seamless and stress-free. You’ll have plenty of time to ask questions and learn how we can work together to bring your dream day to life.
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Absolutely! We have a trusted network of wedding professionals we’ve worked with in the past. Whether you need a florist, photographer, or caterer, we’ll provide personalized recommendations tailored to your style and budget.
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We recommend reaching out 10-12 months before your wedding day to secure your spot and ensure a seamless, stress-free experience. The earlier you book, the more time we’ll have to plan together and address any questions or concerns.
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Yes, we work with couples who live out of town and are here to be your "heels on the ground" in Alberta. Whether you’re planning a wedding from afar or need local support for your big day, we’ll ensure everything runs smoothly. Reach out to discuss how we can assist you with your wedding vision from a distance!
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While many planners advertise “day-of coordination,” the truth is that a wedding can’t be seamlessly managed if we only step in on the actual day. By that point, there are too many moving pieces and details that need to have been handled well in advance.
That’s why we created our Elevated Wedding Management package. It offers everything couples love about “day-of” help but starts up to 12 months before your wedding. Instead of meeting you for the first time a few weeks out, you’ll have ongoing access to:
🤍 Expert advice whenever you need it
🤍 Trusted vendor recommendations
🤍 Planning tools and checklists to stay on track
🤍 Timeline support right from the startThen, in the final stretch, we step in fully, confirming logistics with vendors, fine-tuning your timeline, and managing every detail on your wedding day so you can truly relax and enjoy.
It’s the peace of mind of a day-of coordinator elevated into something so much more.
Unlock your dream wedding experience
you deserve to enjoy every moment
Picture this: You’re engaged, buzzing with excitement, but also feeling the weight of everything that needs to be done before ‘I do.’ You’re juggling work, family, and a million decisions that seem to come at you all at once. Wedding planning feels overwhelming.
Now, imagine having someone by your side from day one to help guide you through the process—answering your questions, offering expert vendor recommendations, and helping you build a timeline that keeps everything on track. With our Elevated Wedding Management package, you’ll get hands-on guidance for up to 12 months leading up to your big day. We’ll make sure you’re staying on top of everything, without having to spend your engagement stressing over every detail.
As your wedding day approaches, we’ll step in to manage the logistics—vendor communications, finalizing timelines, and coordinating the day itself—so you can truly relax and enjoy the celebration.
With Elevated Wedding Management, you’ll have a professional guiding you every step of the way, so you can sip champagne, savor the moments, and feel like a VIP throughout your entire journey.
If you're ready for an unforgettable wedding experience with expert support from start to finish, reach out today. Let’s bring your vision to life with ease and peace of mind.